illinois department of public health covid

Allocation may be implemented to reduce the impact of the pandemic on the health of Illinois residents and minimize disruption to society and the economy. The IDPH/OHPt Immunization Section maintains the Illinois Comprehensive Automated Immunization Registry Exchange (I-CARE), a system for vaccine management and operations, which includes ordering, shipping, handling, and storing procedures for all vaccine purchases in the State. The … Assurance that all priority groups have adequate access to the vaccine and that 80% of population can be vaccinated in a timely fashion. Most vaccines will be shipped in 100 dose increments kitted with ancillary supplies. SPRINGFIELD – The Illinois Department of Public Health (IDPH) today reported 6,222 new confirmed cases of coronavirus disease (COVID-19) in Illinois, including 20 additional deaths. Further distribution to sub-sites within the local jurisdictions, if necessary, is determined by the local health department and its community partners as part of that agency’s pandemic preparedness and response plans. To accomplish the mission of providing SARS-CoV-2/COVID-19 vaccine to 80% of the residents of Illinois, the State of Illinois will: Note: As mentioned above, to be eligible to order vaccines, all vaccine providers are required to register in I-CARE, sign and return the CDC COVID-19 Vaccination Program Provider Agreement and Profile form, electronically through I-CARE. Cold chain storage and handling requirements for each COVID-19 vaccine product will vary from refrigerated (2°C – 8°C) to frozen (-20°C) to ultra-cold (-60°C to -80°C), iv. Each kit will include supplies needed to administer 100 doses of vaccine, Needles, 105 per kit (various sizes for the population served by the ordering vaccination provider), COVID-19 vaccination record cards for each vaccine recipient, 100 per kit, Minimum personal protective equipment such as surgical masks and face shields for vaccinators. The CHEMPACK is the forward placement of nerve agent antidotes. This guide provides direction for the Illinois Department of Public Health (IDPH), state and local response partner agencies, and other stakeholders involved in COVID-19 mass vaccine efforts. ii> Daily reports must be submitted by 8:00 PM daily, iii> The reporting frequency and required data metrics will be updated as more guidance is received from CDC. Quarantine helps prevent spread of disease that can occur before a person knows they are sick or if … Section III Concept of Operations, J – Training provides an overview of suggested training and exercise topics for state and local COVID-19 mass vaccination administration planners. Minimum orders for ultra-cold vaccines that are shipped directly from the manufacturer will be 1,000 doses per package and will be shipped on dry ice. Please use this link to as a guide to the registration instructions for each public health related entity’s classification: http://www.dph.illinois.gov/siren and Appendix 11 for a description and more information the use of HAN/SIREN in Illinois. Plans must reflect and adhere to the CDC’s requirements for storage and handling of the different types of vaccines. Due to COVID-19 the deadline for Census submission has been extended. Also, COVID-19 vaccine provider organizations can utilize SIREN to communicate with their staff members and partners on organization specific information. This will require stringent tracking of vaccine administered and patient reminders, vi. Throughout each phase of COVID-19 vaccine administration, it is important that jurisdictions and providers ensure equitable allocation and administration of the vaccine to all identified priority groups and to the general public. IDPH will estimate the overall public health jurisdictional allocations of COVID-19 vaccine based on population size, disease burden, vaccine availability and need, while ensuring equity. This Guide is a product of the COVID-19 Mass Vaccination Planning Work Group. All providers should plan to strictly adhere to the use of I-CARE for tracking vaccine administration and to report on-hand inventory back to IDPH and to the CDC. CHICAGO (AP) — State health officials reported on Tuesday that another 125 people in Illinois have died from COVID-19. The CRI is a program designed to ensure cross-border collaboration of municipalities, counties, and states during incidents where the emergency medical supplies and equipment are deployed. The IDPH Office of Health Protection (OHPt) Immunization Section and IDPH Office of Preparedness and Response (OPR) Medical Countermeasures Program have led the collaborative efforts of the COVID-19 Mass Vaccination Planning Work Group in developing this SARS-CoV-2/COVID-19 Mass Vaccination Planning Guide as an attachment to the Mass Vaccination Annex 3.0 of the State of Illinois Pandemic Plan. According to the Illinois Department of Public Health, 10.4% tests performed from November 24-30 confirmed a new case of COVID-19, rising to levels last reported about a week ago. Yes. In this Guide, pandemic vaccine administration planning has been updated using a two-tiered vaccine processing system, whereby standard operating procedures established by the IDPH Office of Health Protection’s Immunization Program will be utilized, in coordination with mass vaccination plans developed by the IDPH Office of Preparedness and Response’s Medical Countermeasures Program. Email coronavirus@c-uphd.org Phone: COVID-19 HOTLINE: (217) 239-7877 COVID-19 HOTLINE: (217) 239-7877 Phone: IDPH hotline number for Illinois residents 1-800-889-3931 IDPH hotline number for Illinois residents 1-800-889-3931 Follow us on Facebook for the latest. For more information call the Illinois Department of Public Health 24-hour COVID-19 hotline at 1-800-889-3931. The Immunization Group will also be responsible for monitoring patient tracking and for monitoring adverse events reporting. I-CARE is currently in use for ordering and tracking of vaccines in the Vaccines for Children Program (VFC). (The Center Square) – The Illinois Department of Public Health quietly removed thousands of available hospital beds from their data showing how much capacity Illinois’ medical centers have. You can view the new site at www.dph.illinois.gov.www.dph.illinois.gov. Local providers will show proof of employment of requesting agency. ondemand_video Today's Press Conference for COVID-19 will begin at 2:30 pm Click Here to Watch Live. The program manager reviews contracts, monitors and modify grants and contracts with adequate justification. Questions? Providers are required to submit daily accountability reports to IDPH in the format requested. Due to COVID-19 the deadline for Census submission has been extended. Public health expenses, including but not limited to: expenses for communication and enforcement by local governments of public health orders related to COVID-19, including the purchase of media for public health messages related to mask wearing and social distancing, ondemand_video Today's Press Conference for COVID-19 will begin at 2:30 pm Click Here to Watch Live. All COVID-19 vaccine providers must ensure that key staff members are register in SIREN to ensure that they are receiving information and updates on the COVID-19 mass vaccination mission. *All data are provisional and will change. Included in … Vaccine priority groups will be determined by the epidemiological data and will follow HHS and CDC guidelines based on input from the Advisory Council for Immunization Practices (ACIP). Please note not all testing sites listed are managed by the Illinois Department of Public Health. If the Tier 2 Delivery method is needed, the Strategic National Stockpile Plan and Distribution Mechanism (Attachment 9 – Illinois SNS Plan, Annex 6, Distribution) will be activated via the SEOC supported by the Illinois Emergency Management Agency (IEMA). Virus can infect the cells but not replicate to cause disease, ix. Complete the U.S. Census by visiting My2020Census.gov! It is anticipated that most training and exercise offerings will be done virtually, with some on-demand options. This program serves to reduce barriers to physical and mental health services in all communities for those who do not have a primary care physician no matter the … For vaccine administration tracking and reminders of a second dose, if needed, all vaccine providers must plan to utilize I-CARE or EMTrack, All vaccine providers must daily report vaccine administration and on-hand inventory to IDPH for tracking and reporting data elements as defined by the CDC. CDC will provide more detail on this as it becomes available. Additionally, vaccine distribution, as outlined in the State of Illinois Strategic National Stockpile (SNS) Distribution Plan, supported by the Illinois Emergency Management Agency (IEMA), will be utilized as a backup/contingency plan to the planned should the method of direct shipping to the providers, not occur. The approved vaccine orders, including the adjuvant, if necessary, and all ancillary supplies, will be direct shipped to the providers designated location. In the event Tier 2 is implemented, whereby the SNS Delivery mechanism is needed, the Illinois State Police provide security for the distribution of emergency medical supplies. This includes plans in response to human-caused and natural events. Distance makes us stronger! The eligibility criteria, much like vaccine prioritization categories, is monitored and enforced at the local level and reviewed by the IDPH Immunization Section staff for compliance as part of the mandated VFC site visits conducted biannually. The Illinois Department of Public Health (IDPH) recommends that anyone who has recently participated in a mass gathering, including recent rallies and protests, to get tested for COVID-19 five to seven days after attending an event or immediately following any symptoms. The preliminary seven-day statewide test positivity from November 21 – November 27, 2020 is 12.2%. See page 25 for a list of state and local agencies and organizations involved on the COVID-19 Mass Vaccination Planning Work Group. Managing and report vaccine inventory via I-CARE. ii. IDPH is required to submit weekly inventory reports to CDC. SPRINGFIELD, Ill. (WAND) - The Illinois Department of Public Health (IDPH) today reported 11,378 new confirmed and probable cases of coronavirus disease (COVID-19) in Illinois… Complete the U.S. Census by visiting My2020Census.gov! A goal that IDPH strives for every year is to increase the proportion of children under age 6 years of age, whose immunization records are in fully operational, population-based immunization information systems, iv> Newborn patients are being added daily to I-CARE from the DPH Vital Records birth data import, v> I-CARE receives data daily from many providers and hospitals submitting data using HL7 data exchange, vi> All of the above will increase immunization rates and quality of care. Vaccine will be sent directly to vaccination provider locations for administration or designated depots for secondary distribution to administration sites. From the RDC materials will be distributed to each county drop site, as well as each hospital in the affected area. The age of cases ranges from younger than one to older than 100 years. Within the public health jurisdictions, vaccine will be further allocated to provider types based on priority groups, while ensuring equity in vaccine allocation and areas of vaccine availability: The City of Chicago will receive a separate, pro rata allocation of SARS-CoV-2/COVID-19 vaccine directly from the CDC, A vaccine allocation tool designed to calculate each jurisdiction’s allocation has been developed and will be utilized for this event. iii> The Web Portal Registration Authority Agreement (PRA registration); each intended user will need to follow the IDPH Web Portal Online Registration Process to create their Username and Password, iv> Individual User Agreement form stating and agreeing to IDPH security and confidentiality policies, The COVID-19 Vaccine Providers Program Process and Guidance document is in development. This guide should be used by state and local planners to design their efforts for the administration of the SARS-CoV-2/COVID-19 vaccine. Other trusted sources of information include the CDC, IDPH and ECHD websites and social media accounts. It serves a central point in the State for finding, creating, and sharing information. * In addition, many federal partners, state private industry and state associations provided information that helped inform the planning process. The dates of these three workshops have yet to be determined. Reports are accepted from anyone – vaccine recipients, health care providers, vaccine manufacturers, etc, Patient identity is kept confidential. Local public health jurisdictions should plan outreach to their regional health care coalition, the hospitals, long term care/assisted living facilities, and with other potential vaccine providers in their jurisdictions to determine each entity’s capacity to order and receive vaccine to assist with mass vaccination operations for their citizens. CDC is using VaccineFinder to help facilitate reporting of COVID-19 vaccine supply, and as appropriate to help direct people to locations offering vaccine. Each ancillary kit contains four surgical masks and two face shields, Minimum order size for CDC centrally distributed vaccine will be 100 doses per order for most vaccines. Within the past 24 hours, laboratories have reported 79,055 specimens for a total 10,368,278. The Illinois Department of Corrections and the Illinois National Guard provides back up transportation and security. Initial doses of COVID-19 vaccine may be authorized for use under an Emergency Use Authorization (EUA) issued by the Food and Drug Administration (FDA), based on available safety and efficacy data, iii. More physicians will be able to verify the immunization status of patients, thus ensuring that those patients received needed immunizations without the risk of over immunization. Distribution/delivery to each provider is currently performed via private carriers. If they do not have access to I-NEDSS, they can report by mail, telephone or fax to the local health department (for a list see http://www.idph.state.il.us/LHDMap/HealthRegions.aspx) or, if no local health department is available, to the Illinois Department of Public Health Division of Infectious Diseases at 217-785-7165, TTY (hearing impaired use only) 800-547-0466. All other seasonal influenza vaccine must be procured directly by the provider and received via the manufacturer or distributor. Wear your mask. Lessons learned from H1N1 mass vaccination administration include: developing plans to continuously recruit and identify IDPH staff to “volunteer” (be reassigned) and train for a medical countermeasures event; better coordination with local public health jurisdictions on identifying and approving providers to administer the pandemic vaccine; developing a system for a more efficient ordering of the pandemic vaccine; developing a system for inventory management and tracking of vaccines administered; developing fair and equitable vaccine allocation processes; clear and concise communication with vaccine providers on vaccine ordering, distribution and allocation strategies developed; and ensuring all relevant media platforms are utilized for educating and communicating to all stakeholders on all components of the vaccine administration plan. To assist with mass vaccination operations at their POD sites, COVID-19 vaccine providers can utilize Illinois Helps to search for qualified volunteers. This group is headed by the Vaccines for Children Administrator and staff. Of those, 1,211 patients were in the ICU and 686 patients with COVID-19 were on ventilators. Each certified health department in the state has identified a primary and secondary “Drop Site” to receive emergency medical material. To ensure success of the mission, the Incident Command System will be expanded to include the following positions: The IDPH Immunization Group is the lead for processing and approving vaccine orders in I-CARE. State Public Health Officials Announce COVID-19 Resurgence Mitigations to Take Effect in Region 2 on November 4, 2020. https://www2.illinois.gov/Pages/news-item.aspx?ReleaseID=22297. Provide guidance and training to vaccine providers on: Available CDC resources, and vaccine recommendations, when available, Ordering and receiving the COVID-19 vaccine, Vaccine storage and handling, including transportation requirements, specific to COVID-19 vaccine, Vaccine administration, including reconstitution, use of adjuvants, diluents, etc, Documenting and reporting vaccine administration via I-CARE and/or EMTrack, Managing and reporting vaccine inventory via I-CARE, Documenting and reporting vaccine wastage/spoilage, Procedures for reporting to the Vaccine Adverse Event Reporting System (VAERS), Providing Emergency Use Authorization (EUA) fact sheets and/or vaccine information statements (VISs) to vaccine recipients, Collaborate with local Public Information Officers (PIOs) to conduct a statewide media campaign to share facts about the vaccine and to encourage citizens to be vaccinated, Activate a statewide hotline to address questions regarding the mass vaccination administration campaign and to provide guidance on reporting vaccine adverse events to the Centers for Disease Control and Prevent (CDC), All vaccine providers are required to register in I-CARE and sign and return the CDC COVID-19 Vaccination Program Provider Agreement and Profile form, electronically through I-CARE. Due to the nature of the incident and vaccine availability, it may be necessary to identify priority groups based on the epidemiological data given at the time. It is very important to outreach to these groups now to determine the number, type, and location of each priority group in the public health jurisdiction. The Illinois Jurisdiction methods and procedures for monitoring staffing resources include providing salary and justification in the federal CDC grant application budget. Local public health jurisdictions, hospitals, and other vaccine administrators will order and receive the SARS-CoV-2/COVID-19 vaccine via I-CARE. Adverse events also will be monitored through electronic health records (EHR) – and claims-based systems such as Vaccine Safety Datalink, All vaccine providers must be registered in the Illinois Health Alert Network – HAN/ SIREN to receive vaccine guidance and critical updates on the COVID-19 mass vaccination administration mission. Our public health professionals are available to answer your questions Monday thru Friday, 9 a.m. to 4 p.m.. The preliminary seven-day statewide positivity for cases as a percent of total test from November 21 – November 27, 2020 is 10.1%. Any healthcare organization wishing to access and manage volunteers can request to do so at, The Illinois Comprehensive Automated Immunization Registry Exchange (I-CARE) is the state’s immunization information system (IIS) and will be the primary system utilized to order and track SARS-CoV-2/COVID-19 vaccine administration during an event, I-CARE works by taking in data from a variety of sources, consolidating data into high-quality patient immunization records, applying vaccine evaluation and forecasting algorithms, and transforming this data into actionable information for clinicians, public health practitioners, and other IIS users to support immunization practice and improvement in one secured system, Some functions support overall operations, like establishing interoperable connections with other systems and deduplication functionality for achieving high data quality. IDPH will monitor if these indicators show an increase in the COVID-19 disease burden with a simultaneous decrease in hospital capacity. Vaccine allocation may be necessary as vaccine becomes available. Also, Illinois Department of Transportation has a Memorandum of. This group will be led by IDPH staff familiar with distribution operations, See Attachment 1 for the IDPH ICS chart for planning and operations. Vaccines are provided at no cost to the provider or to the patient. Be sure to practice social distancing when going outdoors for any essential goods and s…, Illinois Adoption Registry and Medical Information Exchange, Nacimientos, Defunciones, Otros Registros, Illinois Diabetes Prevention and Control Program, Illinois HIV Integrated Planning Council (IHIPC), Public Health & Health Care System Preparedness, Lead Supervisory, Inspector, Risk Assessor, and Worker, License Qualifications - Lead Abatement Contractor, Manufactured & Modular Homes/Mobile Structures, Cleaning Up After Flood and Sewer Overflows, Public Health Assessments and Health Consultations, Certified Food Protection Manager (CFPM)/Food Service Sanitation Manager (FSSMC), Out-Patient Physical Therapy/Speech Pathology, Quarterly Reports of Nursing Home Violators, Clinical Lab Improvement Amendments (CLIA), Making Changes to your CLIA Certificate & CLIA Payment Instructions, Lynch Syndrome: For Health Care Professionals, Genetic and Metabolic Disease Advisory Committee, Allied Health Care Professional Scholarship Program, Illinois National Health Service Corps State Loan Repayment Program (SLRP), IL Breast & Cervical Cancer Program (IBCCP), Sudden Unexpected Infant Death (SUID) Program, Epinephrine Auto-Injector and Anaphylaxis, Healthcare-associated Infections & Antimicrobial Resistance Prevention Program, Hearing Instrument Consumer Protection Program, Public Health Reporting for Meaningful Use, Stage 1 Meaningful Use - Detailed Public Health Objectives, Stage 2 Meaningful Use - Detailed Public Health Objectives, Syndromic Surveillance Reporting Facilities, Behavioral Risk Factor Surveillance System, Adverse Pregnancy Outcomes Reporting System, Pregnancy Risk Assessment Monitoring System, Illinois Morbidity and Mortality Bulletin, National Center for Missing and Exploited Children, Grant Accountability and Transparency (GATA), Cook County: 1 female 30s, 3 females 40s, 2 males 40s, 3 males 50s, 6 females 60s, 9 males 60s, 10 females 70s, 10 males 70s, 12 females 80s, 11 males 80s, 5 females 90s, 3 males 90s, DuPage County: 1 male 50s, 1 female 60s, 2 males 70s, 1 male 80s, 2 males 90s, Madison County: 2 females 60s, 1 female 70s, 1 female 80s, 2 females 90s, 2 males 90s, Peoria County: 1 female 70s, 1 female 80s, Whiteside County: 2 males 60s, 1 female 80s, 1 female 90s. Sangamon County Department of Public Health 12 hours ago Quarantine is used to keep someone who might have been exposed to COVID-19 away from others. Some vaccines, i.e. Adequate federal funding will be available to implement a large-scale vaccination response, ii. Initial populations prioritized for COVID-19 vaccination will likely be the following: Critical workforce members who provide health care, Staff and residents in long term care facilities, Critical workforce members who provide essential functions of society, iii. Likewise, the State of Illinois First Responder Prophylaxis Plan provides tactical protocols for distribution and administration of pandemic vaccine to state level first responders and critical infrastructure personnel. Vaccine administration strategies in phase 1 is broken into two sub-phases: Phase 1a – paid and unpaid health care workers. IDPH allocates pro rata share of vaccine to each jurisdiction; however, the base calculation will be adjusted to account for equity, potential hotspots and regional positions within the state. Follow up meetings will be scheduled with each region, as necessary. Additionally, Illinois has identified three sites strategically located within the state to receive federal assets, and a fourth to receive vaccines. 1Documenting and reporting vaccine wastage/spoilage. Vaccine disposal and recovery procedures will be updated as more guidance is received from CDC, Plans should identify a monitoring/safety coordinator and include 24/7 points of contact information. Ultra-cold vaccine will be shipped in 1,000 dose increments, v. Two doses of COVID-19 vaccine, separated by ≥21 or ≥28 days, will be needed for immunity for some vaccine candidates; It is expected that both doses of the vaccine will need to be with the same vaccine type, produced by the same manufacturer, but not the same lot of the vaccine. Be sure to practice social distancing when going outdoors for any essential goods and s…, Long Term Care Facility Outbreaks COVID-19, Multisystem Inflammatory Syndrome in Children, Governor Pritzker's Executive Orders and Rules, II. In a news release, the Illinois Department of Public Health said the latest deaths — a total that was nearly three times higher than the 47 deaths announced Monday — brings the death toll to 11,677 since the pandemic began earlier this year. Providers must ensure the proper equipment is in place and have developed plans to receive the vaccine directly from McKesson or the vaccine manufacturer at their designated site. CDC has verified three (3) Receiving, Staging and Shipping (RSS) sites in the state. This guide provides direction for the Illinois Department of Public Health (IDPH), state and local response partner agencies, and other stakeholders involved in COVID-19 mass vaccine efforts. Providers will log into I-CARE to order the vaccine. Invoices are processed 9. The Illinois Department of Public Health (IDPH) today reported 9,469 new confirmed and probable cases of coronavirus disease (COVID-19) in Illinois, including 125 additional deaths. Vaccine distribution for common vaccine preventable diseases will not alter from routine procedures, xii. The current Vaccine Adverse Event Reporting System (VAERS) system has been maintained for all suspected immunization adverse events and should be included in provider mass vaccination plans. Additionally, as indicated above, the ancillary supplies sent by CDC will contain a vaccine administration card for sharing with vaccine recipients. The EMTrack Mass Testing and Vaccination Module was used for mass vaccination clinics during H1N1 and is regularly used at seasonal flu clinics. For the second straight day, the Illinois Department of Public Health reported under 10,000 newly-confirmed and probable cases of COVID-19. Phase 1: Potentially limited supply of COVID-19 vaccine doses available. All providers must plan to utilize I-CARE or EMTrack for vaccine administration tracking and reminders to recipients of a second dose, if needed. If you have questions regarding health insurance and HMO inquiries, please call the Illinois Department … The program manager and/or appropriate supervising staff developed a tracking document to keep track of completed and pending evaluations, and ensure all pending evaluations are completed before the end of the year. Illinois Waiver Requests. IDPH does not maintain an adult immunization program. The SNS is a federal cache of emergency medical supplies and equipment that can be deployed to states during a disaster. The Medical Countermeasures Program includes the Strategic National Stockpile (SNS) Program, the CHEMPACK Program, the Illinois Pharmaceutical Stockpile (IPS) and the Cities Readiness Initiative (CRI). CDC will provide standard communication materials on the EUA for the general public, similar to the Vaccine Information Statement (VIS), and specific communication to vaccine providers on the EUA, x. For health questions about COVID-19, call the hotline at 1-800-889-3931 or email dph.sick@illinois.gov. The Module enables clients to schedule an appointment and to be pre – screened for vaccination prior to coming to the vaccination site, All providers should follow current guidelines for VFC vaccine disposal and recovery. Illinois will activate the Public Health Operations Center (PHEOC) and/or the State Emergency Operations Center (SEOC), once the vaccine administration mission commences. The Vaccine Administration Division is responsible for liaising with vaccine providers in each of the health care coalition regions and public health jurisdictions, by provider type. The administration continues to work closely with local health departments, county officials and federal partners to put systems in place to respond to the ongoing COVID-19 pandemic. NOTE: Requirements for COVID-19 vaccine administration will continue to evolve over time. C19Info@co.adams.il.us - For other general COVID inquiries, please use this email contact. This Guide is a product of the COVID-19 Mass Vaccination Planning Work Group. Illinois Department of Public Health (IDPH) COVID Information. View up to date information on how Illinois is handling COVID 19 from the Illinois Department of Public Health. Because of the uncertainty of COVID-19 vaccine production, plans must be flexible and should include high demand and low demand scenarios, i. Cook County public health jurisdiction, the largest public health jurisdiction, outside of the city of Chicago, has 2.3 million citizens (Based on US Census, July 1, 2019), which is 28% of the Illinois population so will be allocated 28% of the 200,000 doses allocated to Illinois or 56,000 doses, Calhoun County public health jurisdiction, the smallest public health jurisdiction in the State, has 4,739 citizens, which is 0.05% of Illinois population so will be allocated 0.05% of the 200,000 doses allocated or 100 doses. IPS is a state-owned cache of emergency medical supplies and equipment. Encodes protein of the virus which is inserted into cells to trigger an immune response and create antibodies to the virus, Nonreplicating vector - injecting only certain proteins of the virus to stimulate the immune system. Vacant positions are prioritized and prior to filling positions, documents justifying the positions, determining the hiring criteria, interview panel and questions must be submitted, reviewed and approved. IDPH has launched a new website. These indicators are calculated for the 11 Illinois COVID-19 regions. COVID-19 MASS VACCINATION PLANNING ASSUMPTIONS, D. PRIORITIZATION OF VACCINE ALLOCATION AND ADMINISTRATION, E. TRACKING VACCINE ADMINISTRATION AND ON-HAND INVENTORY, COVID-19 MASS VACCINATION PLANNING WORK GROUP, COVID-19 Mass Vaccination Planning Assumptions, Prioritization of Vaccine Allocation and Administration, https://www.cisa.gov/identifying-critical-infrastructure-during-covid-19, Tracking Vaccine Administration and On-Hand Inventory, COVID-19 Mass Vaccination Planning Work Group, National Center for Missing and Exploited Children, Grant Accountability and Transparency (GATA), Ensure the safety of response personnel and citizens, Prepare public health, health care, and other response partners to effectively manage all aspects of a statewide mass vaccination campaign, Coordinate vaccine distribution to local providers, Respond to requests for additional supplies, guidance, and information from external partners, Limited COVID-19 vaccine doses may be available in November 2020, COVID-19 vaccine supply will increase substantially in 2021, allowing regular shipments to states, Vaccine providers will be required to legally enroll in the Illinois Comprehensive Automated Immunization Registry Exchange (I-CARE), Vaccine providers will be required to agree to follow CDC guidance on vaccine administration, storage, and handling by signing the CDC COVID-19 Vaccination Program Provider Agreement, Vaccine providers will be allocated vaccine, as it becomes available, based on the overall jurisdiction’s population size and disease burden, while ensuring equity, Vaccine will be delivered via the Vaccines for Children (VFC) model → direct shipped to providers, Vaccine providers will be required to enroll in Vaccine Finder and report inventory daily, i. The COVID-19 Mass Vaccination Planning Work Group is composed of representatives of the various state stakeholder agencies with roles in public health emergency responses and those that serve organizations and individuals in the priority groups targeted for COVID-19 vaccine administration. closed PODs, or develop plans for the local health department to service these groups at a general POD designed for these groups. 1Outreaching to vulnerable populations and hard-to-reach populations, Illinois Department of Central Management Services, Illinois Department of Financial and Professional Regulation, Illinois Department of Innovation and Technology, Illinois Department of Healthcare and Family Services, Illinois Statewide Terrorism and Intelligence Center (STIC), Illinois Department of Veteran’s Affairs, University of Illinois, School of Medicine - Rockford, American College of Occupational and Environmental Medicine (ACOEM), ACIP - Advisory Committee on Immunization Practices, ASPR – Department of Health and Human Services, Assistant Secretary for Preparedness and Response, CDC – Department of Health and Human Services, Centers for Disease Control and Prevention, HHS – US Department of Health and Human Services, I-CARE – Illinois Comprehensive Automated Registry Exchange, IDROP – Illinois 1st Responder Prophylaxis Plan, IDPH – Illinois Department of Public Health, IEMA – Illinois Emergency Management Agency, IMATS – HHS/ ASPR Inventory Management and Tracking System, PHEOC - Public Health Emergency Operations Center, SEOC – State Emergency Operations Center, VAERS – Vaccine Adverse Events Reporting System, VAMS – Vaccine Administration and Tracking System, VMBIP - Vaccine Management Business Improvement Project. VAERS complies with all US government security standards and protections concerning health information, Both public and private providers receive communication reminders of use of the online VAERS system, VAERS contacts Immunization Group staff for any event that requires annual follow-up for final disposition. Currently, IDPH is reporting a total of 712,936 cases, including 12,137 deaths, in 102 counties in Illinois. The mass vaccination planning team will have 1-2 hour workshops with each region to go over the Mass Vaccination Planning Guide, review vaccine allocation tools, review the PanVax Tool, and answer questions of local staff. Another important reason is the need to track citizens for reporting of adverse events to the vaccine received. Meanwhile, during Monday's COVID briefing in Springfield, Dr. Ngozi Ezike, director of the Illinois Department of Public Health, said she expects the state to … © 2020 Illinois Department of Public Health. as needed. Recommendations for groups to target will likely change after vaccine is available, depending on characteristics of each vaccine, vaccine supply, and disease epidemiology, iv. All providers will need to report supply information into VaccineFinder (instructions from CDC will be forthcoming). The system is a part of the suite of the Juvare services that includes WebEOC, EMTrack and Illinois Helps. Governor Pritzker recently announced remote patient monitoring, the State of Illinois’ COVID-19 Virtual Care Program, to serve Illinoisans potentially infected with novel coronavirus where they will be able to recover from the safety of their homes. There are four (4) RDCs identified in the state with back up sites. Local public health and health care entities are required to develop parallel tactical mass vaccination protocols to complement this state level plan. There are three documents that are required to register an organization for I-CARE access. Seasonal influenza vaccine production and campaign will continue, xiii. Each local health department conducts routine pediatric immunization clinics and annual influenza clinics and has identified the resources necessary to conduct mass vaccination within the respective communities. The program manager assesses, reconciles and modifies the budget accordingly. Documenting and reporting vaccine administration via I-CARE or EMTrack. Information is constantly being entered into an electronic system and the number of cases and deaths can change as additional information is gathered. electronically and request for purchase must have several levels of approval and adequate justification. In a pandemic, the state of Illinois has developed a two-tiered strategy to ensure vaccine delivery. The Illinois Department of Transportation is the lead agency for transportation with the Illinois State Police providing security for delivery vehicles. The purpose of this document is to outline the requirements for approval to access I-CARE, levels of access available, roles in I-CARE, suggestions on who should have I-CARE access, frequently asked questions, and an online I-CARE training video. Per CDC Guidance, 80% of the population will need to be vaccinated to achieve herd immunity, vii. The I-CARE administration staff is responsible for COVID-19 vaccine provider enrollment and technical support. 4/6/20 - … Distance makes us stronger! Annually, IDPH coordinates the distribution of the seasonal influenza vaccine as part of the VFC program. Local public health jurisdictions should plan to collaborate with their regional health care coalition, hospitals, long term care/assisted living facilities, and with other potential vaccine providers in their jurisdictions that cater to critical infrastructure/essential workers in their jurisdiction to ensure full coverage of vaccine first, to the designated priority groups and finally, to the general public. © 2020 Illinois Department of Public Health. Vaccine administration, including reconstitution, use of adjuvants, diluents, etc. First responders – police and fire should be included in Phase 1a, but after health care workers, Phase 1b – Other essential workers and persons at higher risks of severe COVID-19 illness, including persons 65 years of age and older, Phase 2: Large number of vaccine doses available – critical populations, as defined by the CDC and ACIP first, then can transition to the general population, Phase 3: Sufficient supply of vaccine doses for entire population (surplus of doses) – all groups are included in this phase, For a definition of the critical workforce – see the federal guidance at, Appendix 7 – Illinois Mass Vaccination Plan Discussion Points, Appendix 8 – Appendix A_ Illinois Mass Vaccination Plan Discussion Points. The program manager and/or other appropriate staff plan and implement relevant competency training for staff (Microsoft package, Smartsheet, etc.) VAERS is a national passive surveillance reporting system that is co-sponsored by the CDC and the FDA. Appendix 9 – Illinois Closed POD Operations, Appendix 10 – COVID-19 Vaccination – Record. SPRINGFIELD – The Illinois Department of Public Health (IDPH) today reported 7,873 new confirmed and probable cases of coronavirus disease (COVID-19) in Illinois, including 108 additional deaths. However, with the challenge of meeting cold chain requirements for frozen and ultra-cold vaccine, jurisdictions should be judicious in their redistribution and limit any redistribution to refrigerated vaccines only, if there is not a plan in place to maintain ultra-cold temperatures. Mass vaccination procedures are further described in local SNS/mass vaccination plans and in the State First Responder Prophylaxis Plan, The IDPH Immunization Section will utilize their established I-CARE protocols to coordinate ordering and tracking utilization of the pandemic vaccines from the CDC, or from the designated vendors. those with ultra-low temperature requirements, will be shipped directly from the manufacturer to the providers. It should be noted that all are assumed susceptible to the virus. This Guide is included as an Attachment to Annex 3.0 of the Illinois Pandemic Preparedness and Response Plan. 25 NEWS – WEEK 2907 Springfield Road East Peoria, IL 61611 News Tips: 309-698-3737 or news25@week.com SPRINGFIELD – As we head into the holiday season, starting with Halloween, the Illinois Department of Public Health (IDPH) is issuing guidance to help people celebrate safely as we Watch your distance. The Illinois Health Alert Network – HAN/ SIREN is a statewide, web-based solution for quickly and effectively disseminating health information, for emergency notifications, and alerting staff. Vaccine will be shipped directly from the federal government to the provider, Local public health jurisdictions should plan to collaborate with their regional health care coalitions, hospitals and long term care/assisted living facilities within the county, and with other potential vaccine providers that cater to critical infrastructure/essential workers in their jurisdiction to ensure full coverage of vaccine first, to the designated priority groups and finally, to the general public, All entities must provide training to staff assigned as vaccinators and to other staff members assigned to assist with vaccine administration operations, As part of the CDC COVID-19 vaccine provider agreement, the enrollee must attest/agree to being able to receive the vaccine and report to the IIS (I-CARE) within 24 hours of vaccine administration. Flu vaccine is currently available at the Adams County Health Department. 1Providing Emergency Use Authorization (EUA) fact sheets and/or vaccine information statements (VISs) to vaccine recipients. The IDPH/OHPt Immunization Section has also maintained the role of IDPH Ombudsman for VAERS with current staff to support any providers’ needs or requests, Adverse events will also be monitored through electronic health record (EHR) – and claims-based systems (e.g. Vaccine administration planning must reflect the four types of vaccines being manufactured: mRNA - messenger ribonucleic acid. The option for their site to be visible on the VaccineFinder public facing website will be available when/if providers want to increase access to vaccine to the public, All vaccine providers must share with vaccine recipients the required EUA fact sheets and/or VIS on the vaccine administered, All providers must include in their plans, procedures for reporting clinically important adverse events. All providers must include in their plans, procedures for reporting clinically important adverse events. Based on CDC guidance, CDC COVID-19 Vaccination Program Interim Playbook for Jurisdiction Operations – September 16, 2020, jurisdictional partners should be planning in terms of three phases: Once these priority groups have been satisfactorily reached, vaccine administration planning can then focus on reaching the general population where the goal is to ensure that at least 80% of the population is vaccinated. Vaccine administration tracking is essential to the SARS-CoV-2/COVID-19 vaccine campaign for several reasons. Coronavirus Disease 2019 (COVID-19) What Illinois is Doing. All COVID-19 vaccine provider organizations should consider a similar ICS structure to organize their vaccine administration operations. CDC will provide additional details as they become available. Site visits are not required for COVID-19 vaccine providers, but the Chief Medical Officer associated with each site that signs the vaccine provider agreement is attesting that they meet the requirements listed in the agreement. Illinois Department of Public Health Issues COVID-19 Halloween Festivities Guidance The 3 W’s still apply – Wash your hands. Ultra-cold vaccine will be shipped from the manufacturers in coolers that are packed with dry ice, can store vaccine for an extended period of time, and can be repacked for longer use. As of last night, 5,775 in Illinois were reported to be in the hospital with COVID-19. (Attachment 10 – Illinois SNS Plan Annex 5 – Security) State ID badges are required for all state personnel involved with the Mass Vaccination receipt and delivery. From one RSS site in the state, the state agencies designated to carry out the mission, will transport the medical materials to designated Regional Distribution Center (RDC) that has been pre-identified. 38 states use a platform similar to this built on the federal standard Emergency System for Advance Registration of Volunteer Health Professionals (ESAR-VHP), Illinois Helps is owned by the Illinois Department of Public Health, managed by the Serve Illinois Commission in partnership with the system vendor Juvare. Additionally, IDPH plans to conduct three workshops/tabletop exercises for state partners. CDC does not advise providers to purchase ultra-cold storage equipment at this time.

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